Free template

A mileage log your accountant won’t bounce.
Excel · Sheets · printable PDF.

IRS-ready columns, HMRC and India friendly, with live formulas — the reimbursement calculates itself as you log.

No email gate Formulas included IRS · HMRC · Section 10(14)

What’s inside

One sheet, one rate cell, eight columns — a log and a claim sheet in the same file. Mark a row Business and it joins the running total and the reimbursement math; personal trips stay logged but unclaimed.

DateFrom → To / PurposeTypeDistanceReimbursement
2026-06-01Office → client site, project kickoffBusiness22$15.95
2026-06-02School runPersonal6—
2026-06-03Airport — design sprintBusiness31$22.48

Also in the file: odometer start/end columns (distance auto-fills), a business-only running total, and 2026 rate notes — 72.5¢/mi (IRS business), 55p/25p (HMRC 2026/27), or your employer’s ₹/km. Worked out what you’re owed yet? Use the mileage reimbursement calculator.

Now the other half

Logging by hand works.
Until the week you forget.

Starlog logs each trip as it happens — date, route, purpose, distance — and files it with your receipts in your own Google Drive. The template is the manual version; this is the automatic one.

Live
on the App Store
and Google Play
3
jurisdictions
IRS · HMRC · Section 10(14)
$0
to start
Free up to 30 receipts a month
  • Every trip captured with the fields auditors ask for.
  • Filed to your Google Drive — your records stay yours.
  • Categorized by IRS / HMRC / GST rules — your accountant imports it, no cleanup.
Free for 30 receipts a month · No card · No sign-up to start

Frequently asked questions

What does the IRS require in a mileage log?
A contemporaneous record of each business trip: the date, the destination or route, the business purpose, and the miles driven (odometer readings or distance). You also need your vehicle's total annual mileage to split business from personal use. This template carries all of those columns, plus a business-only running total.
Is this template really free?
Yes — no sign-up, no email gate, no watermark. Download the Excel file with live formulas, the CSV for Google Sheets, or the printable PDF for the glovebox.
Can I use it for HMRC or India claims?
Yes. HMRC expects the same fields (date, journey, purpose, business miles) to support AMAP claims — 55p per mile for the first 10,000 business miles in 2026/27, then 25p. In India, a kept logbook is what makes employer mileage reimbursement tax-exempt under Section 10(14). Set the rate cell to your rate and the reimbursement column updates.
How do I use it in Google Sheets?
Download the CSV, open sheets.new, then File → Import → Upload and select the file. Add your rate in a cell and a reimbursement column with =distance×rate if you want the math — or just use the Excel version, which has the formulas built in.

Also free: Mileage calculator · Invoice generator · All free tools

The template is the manual version.
Starlog is the automatic one.

Trips and receipts, logged as they happen and filed to your own Google Drive — compliant at tax time without the Sunday-night spreadsheet session. Free up to 30 receipts a month.